CUSTOM SOLUTIONS

Custom database applications

When properly analyzed and reported using a modern custom database application, your data could provide that vital information that gives you the edge over your competition.  Custom records management systems save time, and money. Imagine how much more efficient it would be if you could obtain the information required in a comprehensive report at anytime, with just a few mouse clicks.

At Epigate Software, we believe that no job is too small and often find that it is the smaller, more specialized records management systems that we develop that provide the greatest cost, and time saving returns for our clients.  Why should you switch to a computer based data management system?

• The volume of paper based data

• You require an easier way to collect, and report, on your clients information

• You need to share information between departments

• You want to ensure data validation

• Data security, compliance with security and privacy measures for your business (confidentiality, HIPAA)

If you're faced with one or more of these data management challenges then perhaps it's time to seriously consider a custom Records Management System.

Off the shelf database systems are designed to handle data in a specific way, and generally do it well.  However their inflexible designed often dictates the terms in which your data can be stored or actioned.  In worse case scenarios these systems may also dictate the way in which you need to do business!

On the other hand, custom records management systems are designed to your specifications.  They work the way that you want them to, and compliment the way you choose to do business.  Perhaps more importantly, custom records managements systems have the flexibility to grow as your business expands.

Custom records management systems represent the best opportunity for companies to automate and become more efficient.  With a custom records management system, office functions which previously required many hours to complete, can be done in seconds.  The number of business functions that be automated, and made more efficient using a custom records management system, is limited only by your imagination.

• Client management

• Appointment scheduling Invoice and order processing

• Inventory control

• Personnel issues - promotions - duty rosters - shift reports

• Automated reporting

• Complex calculations and reporting

• Conversion of large spreadsheets to a relational database

Have an idea for automating one or more of your current business data processes, but you're not sure if it's achievable?  It costs nothing to ask!  Send us a request and describe your requirements and we'll get back to you with the answer. 

As a business grows, many owners find that their current records management system is no longer adequate. You may not need a new system. Most times we can re-work an existing application, improve functionality and bring it up to a current standard. 

• The business currently uses an off-the-shelf database management system that doesn't quite meet all the demands of your business.
  
  

• The current database system was once sufficient, but no longer provides the kind of in-depth reporting that is required to make important business decisions?
  

• They have realized that an add-on or an upgrade could enhance the capabilities of your current database system and improve data handling efficiency in the organisation.
  

• Integrating data holdings, that are currently spread over a number of spreadsheets, databases and/or other documents into one data management system, could greatly reduce the opportunity for data error and enhance reporting capabilities.
  

• They simply want to upgrade their Access database to a more current and robust software version'

But what if your current staff do not possess the time to redesign an existing system, or the expertise to give you the professional feel and functionality that is needed.  Perhaps they need the assistance of a professional application developer to help them streamline a user interface, better secure your data, or to program automation.

• Increased speed and efficiency

• Eliminate duplication of data entry.

• The ability to import and export to and from other sources and formats.

• Spreadsheet to database conversion

• Conversion of current system to the current version Microsoft Access

• Multi-user access and the sharing of data

• Additional functionality and integration with existing applications

• Email integration or mail run automation

• Automated email responses and alerts

• Enhanced data analysis and reporting capabilities

• The ability to find the information you need in seconds

• Customized or specific data handling requirements

Whether designing an entire records management system or redesigning an existing database, proper planning and design is an important aspect of the redevelopment. 

Planning is perhaps even more important when the purpose of the redesign is to provide enhanced multi-user access to data, or integrating a number of data sources into one system. If you are considering a redesign of your existing data systems, we would be happy to assist, or answer any question your may have.  Please feel free to contact us.